When you participate in a contest we at ESS Hotel Group AB and the destination hosting the contest (“ESS”, “we”, “our” and ”us”) process your personal data in the following way.
Here you can find information which describe how we process your personal data in other situations, e.g. if you visit our website, stay with us or otherwise are in contact with us
To enable you to participate in our contest
What processing we perform
What personal data we process
Our lawful basis for the processing
- Administer your participation in our contest
If you participate in a contest on our social media, you will share your participation e.g. in a post or in a comment (according to the terms for the specific contest)
- Make sure that the contest entries comply with the contest rules
In case another ESS company provides the prize of the contest, we will share information about your participation with that ESS company
- Contact information you use when participating in the contest, e.g. your username on Facebook or Instagram
- Entry submission and other information you state when participating
- Information relevant to qualify as a participant in the contest, e.g. information about your age
Performance of contract
The processing is necessary for you to be able to take part in our competitions.
You need to provide the personal data to us, otherwise you will not be able to take part in any competitions.
Storage period: Your entry will be reviewed by us during the time the contest is ongoing. If you win the contest we will store and market information about your win.
If you participate in a contest on social media your submission will be stored until you yourself remove it, e.g. by deleting your post or comment.
If you participate in one of our contests, we process the personal data we collect from your participation. If you participate in a contest on our social media, we also gather your personal data from your social media account.
Which company is responsible for the processing of your personal data?
ESS Hotel Group AB (Swedish registration number 556710-8047), is responsible for the processing of your personal data together with the company who run the destination which host the contest. You can find information about our destinations here.
If you wish to know more about how personal data is shared within our corporate group, you can find more information here.
Please contact us via our e-mail address firstname.lastname@example.org, or give us a call on +46 775-553 553 if you have any questions regarding our processing of your personal data or if you wish to exercise any of your rights. Our postal address is ESS Hotel Group AB, Drakegatan 10, 412 50 Gothenburg, Sweden.
Who can gain access to your personal data and why?
Your personal data is initially collected and processed by us as controllers and we do not sell your personal data. This means that your personal data will be handled by our employees, but only personnel who need such access to conduct their work.
We also use processors that carry out processing on our behalf to conduct our business, such as suppliers and partners which therefore will process your personal data. We are responsible for any sharing of your personal data to such suppliers or partners and to make sure your personal data is safe when shared with third parties as set out below. We only use processors providing sufficient guarantees that the processing will meet all legal requirements and ensure the protection of the rights of the data subject.
- If you interact with us or visit our social media accounts, the social media platform will process personal data about you as a user.
- We will share your personal data with our IT suppliers who will process these on our behalf and on our instructions to ensure good and secure IT operations. We only share your personal data with our IT suppliers if it is necessary for them to fulfil their obligations towards us according to the contract that we have with them.
- If you participate in a contest where the prize of the contest is provided by another ESS company, your personal data will be shared with the company providing the prize.
Where are your personal data processed?
As a main rule we only process your personal data in the EU/EEA and choose suppliers based within the EU/EEA. The use of our suppliers will however in some instances mean that your personal data is transferred outside of the EU/EEA.
If you participate in a contest on a social media platform as Snapchat, Facebook, Pinterest and LinkedIn your personal data will be transferred outside of the EU/EEA since these parties use your personal data in the United States.
We only transfer your personal data outside of the EU/EEA if we can make the transfer according to the data protection rules. This means that the transfer either is governed by an
adequacy decision or that we rely on Standard Contractual Clauses and supplementary measures to provide a safe transfer of your personal data.
What are your rights when we process your personal data?
You have certain rights that you can exercise to affect how we process your personal data. You can read about what those rights are below. Contact us if you want to exercise any of your rights.
- Right to lodge a complaint with a supervisory authority
You always have the right to lodge a complaint with a supervisory authority. You may do this in the EU/EEA member state where you live, work or where an infringement of applicable data protection laws is alleged to have occurred.
- Right to information and access
You have the right to obtain confirmation as to whether we are processing personal data about you or not. If we do process your personal data, you also have a right to obtain a copy of the personal data processed by us as well as information about how we process your personal data.
- Right to rectification
You have a right to correct any inaccurate personal data concerning you that we may be processing and to ask us to have incomplete personal data completed.
- Right to erasure (“the right to be forgotten”) and restriction of processing
You have a right to request that we delete your personal data. We will delete the personal data for example if you have withdrawn your consent and there is no other lawful basis for processing.You also have a right to request that we restrict our processing of your personal data. We will do so for example when the accuracy of the personal data is contested by you, or the processing is unlawful, and you do not want us to delete your personal data but instead you request that we restrict our use of them.
- Right to data portability
Under certain circumstances, you have a right to receive your personal data from us in a structured, commonly used and machine-readable format and, where technically feasible, have your personal data transferred to another company (“data portability”). This applies to personal data that you have provided to us in a structured, commonly used and machine-readable format, if our processing of your personal data is carried out by automated means and the lawful basis for our processing is based on the performance of a contract.
This policy was adopted on 2022-06-21.
Last updated 2023-04-18.